Every module, in the order you will use it
The supplier app turns a spreadsheet into catalogs that resellers can trust. The reseller portal turns those catalogs into a current Shopify store and into purchase orders. This page walks both, module by module.
One file plus one rule set is a catalog
Files come in as they are. Catalogs are what resellers see, and each one knows where it stands.
- Source Files. Upload CSV, XLS or XLSX; headers and sample rows are read on upload, and five sample files help you start. Each file shows Mapping, Import and Publish stage cards with a badge, the next step and its actions. Imports run in the background with live progress, and every upload keeps its history.
- Import data. Replace everything with a fresh full list, or add new items from a new-releases file. The file keeps its ID, so catalogs, mapping and rules stay linked. A missing mapped column stops the import and is named.
- AI File Builder. Turn any spreadsheet into a file ready to import. The AI plans the new file from the headers and first rows, writes titles and descriptions from the facts in each row and keeps the ones your file already has; you check a preview, then download the file, add it to Source Files, or use it to replace or add items. An add-on, or use your own OpenAI key.
- Scheduled replacements. Queue a newer file to replace a catalog file at a set time; test it or cancel it. The scheduler applies it and emails you if it fails.
- Catalogs. Grouped by brand with a health dot, each with Source, Build and Publish cards. Include, exclude and price-adjustment rules; rebuild; assign resellers as a checklist; check images; preview the JSON. Published as JSON to the CDN, downloaded by resellers as Excel or CSV, or read through the API.
- Catalog health. Healthy, Needs Attention or At Risk, worked out live, with each gap listed next to the screen that fixes it.
- Catalog Data. The row-level view of a published catalog: search by SKU, choose the columns you see, filter to hand-edited rows, spot override and discontinued markers, and preview a product with in-place edits.
- Brands. The grouping layer for files, rules, catalogs and image libraries. A workspace holds as many brands as you sell.
Teach it once. The next file arrives pre-mapped.
AI suggests, you approve, and the decision is saved per brand so it is never made twice.
Column Patterns
Reusable column-name patterns. The first upload teaches them; later uploads from the same brand arrive pre-mapped. Aliases are editable when a header is spelled a new way.
Field Mappings
The mapping applied to each file, with friendly names and groups. AI mapping rules are saved per brand and reused, so suggestions start from what already worked.
Import Rules
Field roles for SKU, parent SKU, name, type, UPC, weight, cost, MSRP, MAP, description, images 1 to 20 and the discontinued flag. Replacements, validations, exclusions and defaults, per brand or account-wide.
Change one product everywhere, without a re-import
Prices, stock and discontinued flags have their own screens, so a Tuesday price change does not mean uploading the whole file again.
- Products. Every product across every file: SKU, brand, mapped prices with price updates beside them, catalogs, status and main image. Search, filter, add columns, and your filters are remembered. Edit any field except the SKU; saving updates the database now, rewrites the file and rebuilds catalogs within a minute, and resellers see an Updated flag.
- Inventory. Per-SKU quantity, restock date and restock quantity by sheet, with history and rollback.
- Prices. Per-SKU overrides by price role, as partial updates, applied before a catalog’s price rules. Schedule a price change for a date. History with rollback.
- Discontinued. Paste or upload SKUs with a past or future date; unknown SKUs are flagged. Clear one or a batch. Catalogs rebuild, and you can notify resellers by email.
| Product | MAP | Status |
|---|---|---|
| Harbor 4-light chandelierHB-4471-BR | 899.00929.00 from Oct 1 | Active |
| Summit 2-person tentNP-3308-GR | 329.00 | Updated |
| Cove pendant, matte blackLL-1180-MB | 299.00 | Discontinuedfrom Nov 30 |
Photos matched to SKUs, checked for gaps, delivered by link
Images arrive however you have them and leave as permanent links inside every catalog download.
Image uploads
From your computer, as folders, thousands of files or multi-GB zips; from a sheet of links, Dropbox file links included; or from a sales rep’s direct upload inbox.
Image gallery
Filter by brand, search by filename, and see which product rows use each image before you replace it.
Image validation
Validate default images, every slot, or one product. A coverage bar, an Image Log and a missing-images export show exactly which SKUs still have no picture.
Delivery and resizing
Permanent CDN links travel with every catalog download as the IC Images columns image_01 to image_20, and can be resized or converted on the fly.
Who sees which catalog, and everything that follows
Access is a checklist per reseller. Orders, promotions and messages attach to that relationship.
- Invited resellers. Invite by email or by spreadsheet; resellers sign in with a magic link. See invite status, tick the catalogs each reseller may see, and record an account number, terms and the sales rep on each account.
- Promotions. Sales, MAP holidays and promos published to your resellers’ calendars. A reseller may adopt one for their own store. Publishing never moves prices by itself.
- Purchase orders. Switch them on under Company. Orders arrive as a snapshot; acknowledge, deny with a reason, fulfil or cancel, with an email at every step and a thread per order.
- Messages. One thread per reseller, unread counts on the sidebar, and email replies that land back in the thread.
Be found by new resellers, one catalog at a time
Listing is opt-in per catalog. Discovery is public; access is always your decision.
Listing
Opt a catalog into the public marketplace with a public description. Listings show catalog facts, never your prices.
Access requests
Requests arrive with the reseller’s company details. Approve or deny each catalog-access request; nothing is shared until you approve.
Marketplace resellers
The resellers who came through the marketplace, with their profile and your decisions. They do not count against your plan’s invited-reseller limit.
Shopify and search indexes, run by the reseller
Sending to a store is a reseller-portal action, always. A supplier selling its own line invites itself as a reseller and uses the same tools.
- Connections. A Dev Dashboard app with guided scopes and a copy button, its token refreshed before every send, or an existing custom-app token. More than one store.
- Send products. Tick products, paste SKUs or send a whole catalog that keeps up with new items. Match my store first, arrive active or as drafts, choose sales channels, optionally track supplier stock. Title patterns, a description builder that turns columns into spec tables, SEO title and meta description mapping. Sends of 25 or more products run in bulk with per-product results.
- Update attributes and Update images. Refresh chosen fields on products you already have; never creates, never empties, skips products that already match. Replace all images, add what is missing, or replace only the images InventaCloud added. Videos and 3D models are never removed.
- Storefront filters and tags. SKU and base-SKU tags always; each filter term becomes a tag. Add to existing tags or replace every tag; Shopify’s 255-character and comma rules are checked first.
- Items sold, Store activity, Send history. Units sold per product over the last N days (default 120) from your orders. Every job with progress, results and a Stop button. Per catalog: in the catalog, on the store, not yet sent, last sent, and whether the catalog changed since.
- AWS CloudSearch and OpenSearch. Paste the domain ARN, with the exact IAM policy shown. Map index fields from Shopify data, built values, tags, metafields, fixed values or supplier catalog columns. Manual by default; Resume for automatic updates within a minute. Active products only, with a safety rule against an update that would empty an unusual share of the index.
| When | Job | Added | Refreshed | Correct |
|---|---|---|---|---|
| Sep 12 | Send products · whole catalog | 25 | 140 | 1,033 |
| Sep 5 | Update attributes · price | — | 318 | 880 |
The workspace around the work
Roles, company details, the plan, keys for your own systems, and a record of every change.
The shape of the thing
Is InventaCloud one app or two?
Two surfaces on one platform. Suppliers work in the supplier app, where catalogs, product data, images and reseller access live. Resellers work in the reseller portal, where they browse approved catalogs, send products to Shopify, place purchase orders and keep a search index current. A reseller has one login across every supplier that approved them, and a supplier selling its own line uses both surfaces.
Which modules come with which plan?
Supplier plans are Base, Starter, Growth and Pro. They differ by limits on catalogs, products, images and invited resellers, with a 14-day free trial and monthly or yearly billing through the Stripe billing portal. Purchase orders are switched on per company under Company settings. The AI File Builder is an add-on for any plan, or works with your own OpenAI key. The reseller portal is included for every reseller a supplier invites.
Can I get my data out again?
Yes. Catalogs are published as JSON to the CDN, and resellers download them as Excel or CSV or read them through the API with workspace-scoped keys. Image links travel with every catalog download as the IC Images columns image_01 to image_20. Image Validation offers a missing-images export, and the reseller portal’s customer book exports with the same headers it imports.
How it works, path by path
The supplier path, the reseller path and the own-store path as ordered steps, with the tutorial video series.
Pick a supplier plan
Base, Starter, Growth and Pro differ by catalogs, products, images and invited resellers. Every plan starts with a 14-day free trial.
A walkthrough on your own catalog file
Bring a real spreadsheet. We map it, build one catalog, share it, and show the reseller portal on the other side. Or start a 14-day free trial and open the modules yourself.